Daycare Software Checklist

When comparing software packages, its good to have a list of important features and functions that will help your center operate more smoothly. Here is a checklist of key functionality you should look for when considering the purchase of daycare center software:

Data Management
___Child/family information
___School directories
___Class lists
___Immunization due reports
___Transportation lists
___Emergency contacts
___Birthday lists
___Customizable screens and fields
___Attach documents to records

Accounts Receivable
___Recurring & attendance-based fees
___Aging reports
___Year-end tax statements
___Invoices/Statements
___Security deposits
___Revenue analysis
___Audit trails
___Deposit slips
___Online Payment via Emailed Invoice

Tuition Collection
___Automatic fee collection
___Bank drafts/credit card
___Online Invoicing / Fee Collection

Scheduling & Attendance
___Attendance sheets
___Flexible schedules
___Track vacations & planned absences
___Staff schedules
___Child/Staff ratios reports
___Full Time Equivalences loading
___Computerized time clock
___Door access control

Custom Report Writer
___Easily design your own reports
___Sort & select any fields
___Multiple formats (labels, lists, etc)
___File exports (Excel, PDF, CSV, email)

Word Processing/Merge
___Personalized letters
___Merge data with any word processor
___Emails
___Newsletters

Prospect/Waiting List
___Applicant waiting list
___Dates/need/priority-based reports
___Marketing analysis
___Family Communications
___Online Registration

Staff
___Employment & benefits data
___Performance review
___Work schedules
___Certifications & training

General Ledger
___Balance sheets
___Income statements
___Period comparison reports
___Budget tracking

Accounts Payable
___Print checks and 1099’s
___Account reconciliation
___Recurring expenses
___Cash or accrual accounting
___Cash & expense Analysis

Payroll
___W-2/W-3, 1099 and 940-EZ forms
___Wage, taxes and deductions
___Overtime, sick and vacation time
___Pre and post tax deductions
___Payroll checks
___Direct deposit
___Electronic federal tax payments

QuickBooks Integration
___ Gold Certified QuickBooks Developer
___ Eliminates date entry

Food Program
___Eligibility tracking
___Meal count management
___Menu planning/food production

Website Integration
___Online Forms
___Online Payment Processing